Private Exam Candidates
Due to the ongoing coronavirus pandemic, we are unfortunately unable to accommodate any private candidate entries for the January and Summer 2021 exam sessions. This is primarily due to the 2m social distancing requirements for seating exam candidates. The additional room needed to seat our internal students has meant that we do not have adequate space left available for private candidates. We do hope that we will be able to resume offering places for private candidates from the 2021-2022 academic year.
At Oldham Hulme Grammar School, we can host a variety of qualifications and subjects taken with different awarding bodies.
As a private candidate you may be studying completely independently, you may be having some instruction privately or by correspondence course, or be in some other situation. If you are receiving help with your studies your tutor may be able to assist you on the administrative and course requirements. All courses differ in their requirements, we help where we can, but it is your responsibility to see that all administrative requirements are met.
Awarding bodies provide additional information for private candidates which you are strongly advised to read.
If you have any queries or need to contact the Exams Office, please send us an email detailing as much information as possible to enable us to answer your query promptly and effectively at firstname.lastname@example.org
Before You Make an Application
- We do not accept entries for Cambridge International Examinations (CIE).
- Unfortunately, we are unable to offer Language qualifications.
- We are also unable to accept entries for qualifications that involve controlled assessment/coursework, referred to as NEAs (non-exam-assessments).
*With the exception of re-sits where the original marks are being carried forward*
As an alternative to GCSEs EDEXCEL offer an International GCSE (iGCSE) in most subjects, the benefit of these exams are that there are no NEAs and some subjects offer a January and a June entry, information can be found on:
Making the Correct Entry
Before making an application you must be fully aware of all the awarding bodies requirements and regulations. It is your responsibility to carefully check the specification/syllabus for each subject, the information may be found by visiting their websites:
You may find the ‘Supplementary Guidance for Private Candidates’ booklet on the AQA website very useful.
Exam Timetable Clashes
We will not re-arrange any of our exams to accommodate your timetable clash; it will be the responsibility of the individual to arrange this with the other centre. Should your clash be within the centre it is procedure to sit the exams consecutively with a short break between papers, candidates will be contacted to discuss further should this issue arise.
In some cases, candidates have a physical or a medical condition that may require special arrangements for their examinations, for example; extra time, special aids or modified papers.
Due to time constraints Access Arrangements MUST be applied for at the time of application. There is a section on our application form to disclose your requirements. Our closing date for requests is the 12th December, after this date no further arrangements can be processed. After submission you will be contacted for further information and to supply your evidence of need.
If candidates have previously had access arrangements approved by JCQ, they should provide:
- A copy of a JCQ approval for Access Arrangements
- A completed Form 8, signed by a SENCo or Specialist Assessor
- Additional evidence from their current or previous school or college to show evidence of need and normal way of working. This can include:
- Psychologist or Specialist Assessor report
- An EHC plan
- Individual Education Plans / Learning Plans
- Teacher Statements
- Test Results
- Copies of unfinished exam papers or papers showing extra time has been used
- A hand signed and dated note on headed paper from SENCo or Exams Officer at previous school or college
- School Reports
Candidates applying for access arrangements, will usually be required to complete a short access arrangements assessment with a SENCo Assessor, to be arranged by us, for which an administration fee will be payable. The purpose of this assessment is to provide results to include in the Form 8 section of the JCQ application for access arrangements.
Candidates with a long term disability or medical condition
Candidates who require access arrangements for a long term disability or medical condition should provide a report or letter from a doctor, consultant or medical professional explaining why additional time (or other access arrangement) is needed as a direct consequence of their disability or medical condition.
In addition, evidence is required from your current or previous school or college that this is your normal way of working for examinations. This could be a hand signed, dated letter on headed paper from the SENCo.
Deadline Dates & Fees
The dates below are internal deadlines to allow us time to process the entries. Applications will not be accepted after the deadline date for each series.
|November||GCSE RESITS – Maths & English Language||21 September|
|January||Edexcel iGCSE – Limited Subjects||7 October|
|Summer||GCSE, iGCSE, GCE AS & A Level||7 February|
Please be aware that the Exam Office will be closed during the school holidays, please take this into consideration making your application/waiting for replies/paying fees etc.
Scale of Fees
|Entry Fees (Non-Refundable)||Late Fee|
|GCE AS||Full Course||£150||£75|
|A Level||Full Course||£300||£150|
OHGS reserves the right to amend its charges without notice at any time.
Exam fees are non refundable under any circumstance. However, should a cancellation take place before our deadline then we may, at our discretion, transfer 50% of the fees to the next available session.
Once an application is submitted, it is reviewed and an email is sent to confirm the availability of the chosen exams, detail the total fees due, the payment reference number and a link to our secure payment page where the candidate should enter the aforementioned total fee and pay via debit/credit card. We are then notified upon receipt and will process the entries within 5 – 10 working days.
How to Make an Application
Please ensure you have the following information to hand before you complete the application form:
- You will need your Unique Candidate Identifier (UCI), this is a 12 digit number followed by a letter. It will be shown on a previous statement of entry or statement of results. If you have not taken any examinations since 2002 you may not have a UCI number. If you do not have one, enter N/A in the space and we will allocate a number to you.
- Make sure you know the awarding body and correct subject and unit codes for all the examinations you wish to sit. These can be found on the relevant awarding body websites.
- Upon submission you will be asked to email the following information:
- Passport style facial photograph
- Photographic identification such as a passport or drivers licence
- Proof of address such as a utility bill or GP/dentist letter
- Click on the link below to open our on-line application form.
After an application has been accepted and payment has been made the candidate will receive their examination documents, these comprise of:
- Candidate Sheet – this shows the entries that have been submitted to the Awarding Bodies, it is imperative that the candidate checks that they have been entered for the correct qualification and tier as we accept no responsibility for codes entered incorrectly.
- Timetable – this will detail the qualification, title, code, date and time of each examination. The candidate should refer to this regularly as it is their responsibility to ensure they arrive at the correct day and time for their exam(s).
- JCQ Information for Candidates; written examinations – this is an official document that all candidates must read carefully and be fully versed on the rules and regulations listed. A copy of this can be found here.
- Examination Information & Guidelines – candidates should, again, read this document carefully it holds plenty of valuable information and guidance that they will find useful. A copy of this can be found here.
On the Day of Examinations
Arrival for Examinations
- For a morning exam you should arrive by 9am and for an afternoon exam by30pm (It is unnecessary to arrive earlier than 15mins prior to the examination start time.
- If you are ill or unavoidably late, please inform the school office by telephone as soon as you can. The phone number is 0161 624 4497 DO NOT LEAVE A VOICEMAIL. Please remember that only lateness caused by a genuine emergency will be given special consideration.
- Please be aware that we do not have parking spaces available within the school grounds, there is however parking available on the streets around the school. Please take this into consideration and allow extra time to find a parking spot before your examination starts.
- On the day of the exam please report to Reception. Please note that any persons accompanying a candidate will be required to leave school grounds during examinations; we cannot offer any waiting facilities. Once in the exam room you will be asked to present your photo identification and sign in; at this point you will be asked to present your mobile phone – if you have brought one – and to demonstrate that it has been turned OFF. Please bring only essential items with you; personal possessions (bags, coats etc.) should be placed at the back of the examination room. However, all items are left at the owner’s risk. It is not advisable to leave high value items. We cannot accept responsibility for any valuables being lost or stolen.
- Please note that if you have exams scheduled for the morning and afternoon sessions on the same day, it is expected that you will leave the premises after your morning exam, and return at 1.30pm for the afternoon exam.
Conduct During the Examination
- Make sure you have all necessary equipment for each examination, including spare pens etc. The awarding bodies insist on black ink or ballpoint pen, and it is not permitted to write in pencil. No Tipp- Ex or correction pens are allowed, and your equipment should be in a transparent pencil case or small plastic bag. You will have to have a pencil and a black ballpoint pen for all multiple-choice tests.
- Ensure you bring any awarding body required pre-release materials; if unsure check your specification. (clean copies will be supplied by the exams office if this is a requirement of the awarding body).
- No food or drink is allowed in the examination room (with the exception of water in a sports cap/non- spill bottle: which must have any labelling removed).
- In exams requiring calculators remember that you alone are responsible for bringing your own and making sure that it works properly. You must not bring in the case or instruction leaflets. If you have a programmable calculator, you must ensure that all programmes are cleared before the start of the exam.
- Mobile phones, iPods MP3/4 players and smartwatches, products with an electronic communication/storage device or digital facility are regarded by the awarding bodies as “unauthorised material” and must not be in candidates’ possession, whether switched on or not. Such items must be switched off in bags/coats at the back of the examination room or handed to the invigilator prior to the exam. Failure to comply with this regulation may involve cancellation of papers or even jeopardise the results of other candidates in the room. All rough work must be done on your answer paper, and should be neatly crossed out, but not obliterated. No papers may be brought into or removed from the exam room, except for material authorised by the awarding body.
- All wristwatches must be removed and placed on your desk at the start of the exam.
- At the end of the examination please ensure that you have completed the front page including the numbers of the questions you have answered and how many answer booklets you have used, if applicable. NB: You must ensure you write your official legal name.
- Silence must be maintained at all times in the examination room, and this rule applies from the moment you enter the room to the time of leaving. Please remember that other candidates may be continuing with their exam and that the rest of the school is still working and be considerate when you leave the exam room.
Candidates must endeavour to be punctual for all exams. Should you arrive late without prior explanation you may be refused entry to the exam. Genuine extenuating circumstances will be given consideration on an individual basis.
Results & Post Results Information
Results will be emailed and also available to collect from reception between 9.00am and 1.00pm; any remaining results will be posted the same day. Results will only be issued to you personally; if you intend to send another person to collect them on your behalf you must let us know in advance; giving written authorisation.
No results will be given out by telephone under any circumstances.
|November Session||January Session||Summer Session|
Thursday 16 January 2020
Thursday 5 March 2020
|GCE||Thursday 13 August 2020|
|GCSE||Thursday 20 August 2020|
Post Results Services
To request a post-results service(s), please contact the Examination Department via email; email@example.com.
|1||ROR Service 1: Clerical re- check||This is a re-check of all clerical procedures leading to the issue of a result. This service will include the following checks:
• that all parts of the script have been marked;
• the totalling of marks;
• the recording of marks;
|1a||As above with a copy of re-checked script.|
|2||ROR Service 2: Mark review per paper||This is a post-results review of the original marking to ensure that the agreed mark scheme has been applied correctly. This service will include:
• the clerical re-checks detailed in Service 1;
• a review of marking as described above.
|2a||As above with a copy of reviewed script.|
|3||ROR Priority Service 2: Mark review per paper||This service is as Service 2. However, it is only available if an A-level candidate’s place in higher education is dependent on the outcome.
This service is only available for GCSE’s with EDEXCEL
|3a||As above with a copy of reviewed script.|
|4||ATS: Copy of script to support a review of marking||This service is available for all AS and A-level scripts to help decide if an ROR service 1 or 2 should be applied for.
GCSE – EDEXCEL scripts are free of charge.
OCR and WJEC all subjects available,
AQA only Maths, English Lang and Lit are available.
|5||ATS: Copy of script to support teaching and learning||Awarding bodies will provide either the original hard copy script or an electronic image of the script.|
Let us know if you have felt under any genuine handicap because of your health during any of your examinations. You will require a note from your Doctor confirming any ailments; this must include the date of the exam in question. The amount of consideration given by the awarding bodies will depend on the nature of the problem.
Fire Alarm Evacuation During Examinations
We do hope that no fire alarms will go off during the exam period, however if this does occur please follow these instructions:
- Stop writing and close your paper.
- Remain absolutely silent.
- You will be asked to evacuate the room. You must:
- Leave all your work on the table.
- Leave all your belongings.
- Remain absolutely silent during the evacuation and once we are at the assembly point.
Upon returning to the exam room after the evacuation, a calculation will be done on how much time was lost and your finish time will be adjusted accordingly.